{"id":873,"date":"2020-03-23T04:28:03","date_gmt":"2020-03-23T03:28:03","guid":{"rendered":"http:\/\/towncryyers.com\/?p=873"},"modified":"2020-03-23T04:29:56","modified_gmt":"2020-03-23T03:29:56","slug":"working-from-home-heres-how-to-run-a-really-great-virtual-meeting","status":"publish","type":"post","link":"https:\/\/towncryyers.com\/index.php\/2020\/03\/23\/working-from-home-heres-how-to-run-a-really-great-virtual-meeting\/","title":{"rendered":"Working From Home? Here’s How To Run A Really Great Virtual Meeting"},"content":{"rendered":"\n
<\/p>\n\n\n\n
By Simon Brandon<\/p>\n\n\n\n
The coronavirus outbreak means millions of\nworkers around the world are now working from home.<\/em><\/p>\n\n\n\n
Videoconferencing tech allows us to join meetings\nfrom the comfort of our homes.<\/em><\/p>\n\n\n\n
Here are a few tips on how to get the most out of\nvirtual meetings.<\/em><\/p>\n\n\n\n
As COVID-19 continues its spread around the world, more and more companies\nare asking their employees to stay away from the office. Amazon has asked staff\nto work from home if possible, while Twitter has made it mandatory for all its\nemployees. Millions of Chinese people are now working from home for the first\ntime, and many Indian companies are following suit, too. The challenge for\nmanagers helping staff adjust to this new reality will be to ensure morale and\nproductivity are affected as little as possible.<\/p>\n\n\n\n<\/figure>\n\n\n\n
Luckily, modern technology enables us to hold face-to-face meetings without\nneeding to be in the same country, let alone the same room. Charles Michel, the\nPresident of the European Council, this week convened a meeting of EU leaders\nvia videoconference. Ireland\u2019s president, Leo Varadkar, tweeted a picture of\nthe meeting, in which he is facing a large TV screen cluttered with livestreams\nof his fellow leaders.<\/p>\n\n\n\n
Meanwhile UK Prime Minister Boris Johnson has said the pandemic is not a\nreason to delay Brexit talks between his country and the EU, as the two sides\ncan meet and negotiate via videoconference instead.<\/p>\n\n\n\n
Of course, there are still big differences between office-based and online\nmeetings – and so for those new to this paradigm, here are some tips from\naround the world on how to ensure your virtual meetings are effective and\nproductive.<\/p>\n\n\n\n
Same but different<\/strong><\/p>\n\n\n\n
As a recent article in the Harvard Business Review (HBR) acknowledges,\nmaking virtual meetings work will involve several adjustments – but once these\nare in place, it goes on, there\u2019s no reason why remote meetings should be an\nineffective way to get things done.<\/p>\n\n\n\n
What are these differences? For starters, a strong guiding hand becomes\neven more important in a virtual setting.<\/p>\n\n\n\n<\/figure>\n\n\n\n
\u201cThe only thing worse than a long presentation in person is a long\npresentation during a virtual meeting,\u201d the article states. The manager leading\nthe meeting should prioritise conversation between participants rather than\nspeechifying, and should be careful to include everyone. Meeting remotely means\ngoing without the social and physical cues that set the rules for in-person\nmeetings; in practice, this means participants in virtual meetings are more\nlikely to talk over one another, or to not speak much at all. Calling on people\nto speak in turn is one way around this.<\/p>\n\n\n\n
It\u2019s also important to remember that while offices are usually designed to\nbe peaceful spaces that are conducive to concentration, our homes can be very\ndifferent. Asking meeting participants to give a quick \u2018virtual tour\u2019 of their\nenvironment, in which they detail any possible interruptions – from housemates,\nchildren, pets or even local traffic, for example – can provide useful context\nand can encourage colleagues to be sensitive to each others\u2019 situations and\nconstraints.<\/p>\n\n\n\n
Tips from China<\/strong><\/p>\n\n\n\n
In China, meanwhile, the government\u2019s website portal has recently published\nsome advice on how to conduct \u201ceffective and efficient\u201d virtual meetings.\nCareful preparation, it states, is key. It\u2019s not enough for participants to\nhave downloaded the right software, for example – they must also have tested\nthat it works and familiarized themselves with its operation. Materials,\nincluding an agenda, should also be prepared and circulated beforehand, too –\nand these should be brief to ensure they are read as widely as possible.<\/p>\n\n\n\n
It is also crucial that participants know one another, according to the\nchina.org.cn piece. Again, without the usual social cues and niceties on which\nwe all depend, introductions and icebreakers become more important. And if any\nparticipants are unable to use a video link and can only connect via\nmicrophone, the chair should be aware of this and make an extra effort to bring\nthem into the discussion.<\/p>\n\n\n\n
British advice<\/strong><\/p>\n\n\n\n
British newspaper the Guardian has also offered some tips for first-time\nvideoconference organizers. Only hold meetings if absolutely necessary, the\narticle advises, and keep the number of attendees to a minimum to “avoid\ntechnology-induced ennui”.<\/p>\n\n\n\n
Etiquette is also important, it cautions. It’s easy to spot if someone’s\nattention is elsewhere, so watch out for wandering eyes and don’t be that\nperson yourself. “And remember,” the article concludes: “If you\nare watching Netflix instead of working, always put your microphone on\nmute.”<\/p>\n\n\n\n
Meanwhile, Apolitical – a global learning platform for policymakers and\npublic servants – is putting together a list of tips on running effective\nonline meetings and looking for input:<\/p>\n\n\n\n
What have we learned? A summary<\/strong><\/p>\n\n\n\n<\/figure>\n\n\n\n
Ensure everyone understands how to use the technology.<\/p>\n\n\n\n
Absent the usual social cues, those running meetings must be careful to\ninclude everyone – and to limit speechifying.<\/p>\n\n\n\n
Encourage participants to give a quick tour of their surroundings.<\/p>\n\n\n\n
Icebreakers and introductions are important for fostering inclusivity and\ncommunication.<\/p>\n\n\n\n
Keep attendees – and meeting length – to an absolute minimum.<\/p>\n","protected":false},"excerpt":{"rendered":"
By Simon Brandon The coronavirus outbreak means millions of workers around the world are now working from home. Videoconferencing tech allows us to join meetings from the comfort of our homes. Here are a few…<\/p>\n","protected":false},"author":1,"featured_media":879,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false},"version":2}},"categories":[9],"tags":[211,193],"class_list":["post-873","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","tag-virtual-meeting","tag-working-from-home"],"jetpack_publicize_connections":[],"yoast_head":"\n
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